Reporting and Response Protocol

  • Division staff have identified procedure and actions to respond to reports of positive COVID-19 diagnoses of students or staff members when an individual is participating in a division program, activity, or workplace.

    These response plans are based on the latest information from the CDC, the Virginia Department of Health and local health officials. It is important to note that any decision to suspend school or events, and the duration of such suspensions, will be made on a case-by-case basis in conjunction with local health authorities. 

    Contact Tracing 

    Division staff collaborate with Peninsula Health District staff as soon as they are informed of any positive COVID-19 diagnosis involving an individual within school facilities or on school grounds, including students, employees and visitors. The division’s coordinator of Health Services and other designated staff who have received official training assist the Peninsula Health Department in contact tracing protocols.    

    Step 1: establish the date the individual was diagnosed and/or first experienced symptoms and provide isolation instructions 

    Step 2: identify when the individual was last on site within the division (school, building, bus, etc.) 

    Step 3: if the individual was on site during the 48-hour window of potential exposure, identify whether any students or staff members are considered close contacts 

    [close contact is defined as any individual who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours  before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient is isolated.] 

    Step 4: interview all potential close contacts to determine exposure risk 
                If you are not contacted by the health department or YCSD health services, you are not considered a close contact and there is a low-to-no risk of transmission. 

    Step 5: provide quarantine instructions to confirmed close contacts (14 days after last exposure) 

    Step 6: determine whether additional notification to school community is needed 

    Please do not try to determine who is to be excluded from school/work without guidance and direction from the coordinator of Health Services or the Health Department. 

    Positive Case Notification Process

    The division will notify families and staff when an individual with a lab or doctor confirmed diagnosis of COVID-19 is participating in in-person instruction and/or onsite student activities AND was on site during the 48-hour window of potential exposure. 

    The division will use the following notification practices: 

    • Personal phone calls to identified close contacts confirming the need to quarantine for 14 days 
    • Blackboard Notification call to staff and/or families where the individual works/learns if the individual was onsite during the 48 hours prior to diagnosis/symptoms onset 
    • Blackboard Notification email to staff and students at the school or building 

    If the individual has not been at work or school during the 48-hour window, the CDC has determined there is low-to-no risk of transmission and the division will not initiate mass notification procedures but will update the COVID-19 Case Dashboard to reflect the statistics.  

    Isolation & Quarantine

    Individuals who have tested positive for COVID-19 must remain, in isolation, home from school or work for at least 10 days from the date symptoms first appeared or the date of a positive test result (for individuals experiencing no symptoms) and 24 hours have passed without the use of fever-reducing medication.  

    Individuals determined to have been in “close contact” with someone who has been tested as positive for COVID-19 during the time he/she was contagious must remain in quarantine, from school or work, for 14 days from the last contact with the positive case individual. 

    *A negative test during this period of time does not eliminate the quarantine requirement.

    Cleaning and Disinfecting 

    Areas known to have been used by a case positive individual will be immediately closed for use.  

    After a 24-hour period, these areas will be cleaned and disinfected following division protocols.

    Closures and Suspension of Activities 

    In accordance with CDC guidance, the division will consult with the Peninsula Health District to determine actions related to the scheduling of school buildings and activities. The CDC has established that in situations in which cohorting of students occurs and interaction with other student groups has been successfully limited, administrators may choose to close portions of a building rather than an entire building.

    Therefore, possible actions that may occur include, but not limited to: 

    • Suspension or cancellation of events and activities (assemblies, sporting events, etc.)
    • Short-term closures of individual classrooms, sections of buildings, or entire buildings 
    • Implementation of alternate learning models 

    *Short-term closures may range from 2-5 days to allow for the 24-hour period prior to cleaning, cleaning and disinfecting measures, and contact tracing. 



  • What if my child or I were exposed to someone who tests positive for COVID-19?

    Posted by:

    Contact tracing protocols determine who, if anyone, will need to quarantine due to the possibility of close contact exposure. Unless you are notified that you are a close contact, the risk of exposures is low to none.

    Comments (-1)
  • What if a student or employee doesn’t report their case?

    Posted by:

    While we ask staff and families to report any positive COVID-19 cases, YCSD cannot require individuals to self-report any medical information, including a COVID-19 diagnosis. The health department will also notify the division if someone associated with a school is diagnosed and may have exposed others while at school or work. Staff are cleaning and disinfecting our facilities daily, with more frequent cleaning and disinfection of high contact areas to help protect our school communities.

    Comments (-1)